I get variations of this question a lot since Microsoft made the decision to
remove Outlook Express - or any email program for that matter - from Windows
7.
Unfortunately, Outlook Express is not available for Windows 7.
That means it's time to migrate to a different email program.
In this (lengthy) article, I'll show you how to move from Outlook Express to
Windows Live Mail (the easiest moving option), step by annoying step. With lots
of pictures.
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I'm going to assume that you're also switching machines. It's OK if you're
not; you'll get to skip a few steps, but for the most part this process applies
equally whether you're moving from one machine to another, or just upgrading an
existing machine to Windows 7.
In Windows XP
Don't worry if you've already upgraded to Windows 7 and XP's no longer
around. I'll address that in a moment. Particularly when you're moving
machines, though, there are a couple of things you can do before the upgrade to
make life just a tad simpler.
In Outlook Express, locate the "message store" folder. Click on the
Tools menu, Options... menu item,
Maintenance tab, Store Folder... button:
You can actually click-and-drag to select the store folder name therein -
just make sure to drag to the far right to get it all, then right click on it
and you can select copy:
It'll probably give you something very similar to this:
C:\Documents and Settings\LeoN\Local
Settings\
Application Data\Identities\
{99ABF0C2-AAC3-40FD-939D-73857B3D056C}\
Microsoft\Outlook Express
(Though all on one line, and of course some of the specific text will be
different.)
Open up Windows Explorer (Windows Key + E is easiest), and
paste that into the address bar and press Enter:
This entire folder, including all the files and subfolders within it must be
copied to your Windows 7 machine. It really doesn't matter how you do it; you
can burn a CD or DVD, copy to a flash drive or removable hard disk, or even
copy directly over the network. What matters is that the entire folder is
somehow copied to the Windows 7 machine.
Next, your address book.
In Outlook Express, click on the Addresses toolbar button,
then in the resulting Address Book Window, click on the File
menu, Export menu item, and Address Book
(WAB)... sub-menu item:
Enter a file name and save the address book export in some location. (You
may need to repeat this once for each identity you use if you use more than one
- be sure to select a unique name for each.)
All of these exported address books must now also be copied to your Windows
7 machine.
Finally, you'll need to note, save or record your email account
configuration, as there is no automated process to transfer it to your new
installation.
In Outlook Express click on the Tools menu,
Accounts... menu item, Mail tab. For each
account listed there click on the account and then the
Properties button.
In the General tab:
Take note of your Name and E-mail address
configured.
In the Servers tab:
Take note of all your settings here. If "My server requires authentication"
is checked, then click on the Settings... button and note all your settings in
the resulting dialog.
On the Advanced tab:
Take note of all your settings in this dialog as well.
If You've Already Left Windows XP
If you no longer have access to Windows XP - presumably because you've
upgraded to Windows 7 in place, then you'll need to:
Locate your Outlook Express store on your machine. You may be able to infer
its location from the examples above. Another alternative is to search your
machine for the file "Folders.dbx" - the folder containing that file is likely
the folder you'll need to use below. No need to copy it, simply note its
location for use later.
Locate your old Windows Address Book. In Windows XP its in a folder similar
to:C:\Documents and Settings\LeoN\Local
Settings\
\LeoN\Application Data\Microsoft\Address Book\LeoN.wabAll on one line, and with your login name instead of mine. If you had
multiple identities in Outlook Express there may be more than one. I find it
easiest to once again search, this time for "*.wab" to locate all the Windows
Address Books. And once again, no need to copy, simply make note of where you
found them.
You'll need to remember your account configuration, or get it again from
your ISP or email service provider.
Windows 7
Windows 7 does not come with an email program, so you'll need to download
and install one.
We'll go get Windows Live Mail, which is similar to Outlook Express, and a
free download from Microsoft.
Visit Windows
Live's download page:
Download and run the Windows Live installer. (You may have to confirm with
Windows 7 UAC.) It'll present you with a list of optional components you can
install:
Uncheck everything except Mail. (That is, unless
you know you want some of the other components. You can also add them
later.)
Click Install. Upon completion of the install (it can take
a while), uncheck all the additional options you're offered -
we just want mail. (Unless, of course, the options are actually things you
want. If you're not sure, uncheck them - you can add them later once you
decide.)
It's also up to you if you want to create a Windows Live ID. Given that
we're moving your existing email accounts, it's not required that you set up a
new one.
Off the Start menu, under All Programs you'll find
Windows Live, and within that Windows Live
Mail. Click that to launch Windows Live Mail (WLM).
The first time you start WLM it'll launch the "Add an E-mail Account"
process. Complete the process with the information that you saved from your
Outlook Express account configuration above. Upon successful completion it may
immediately download new mail - that's ok. It will also create an Inbox and
other folders for your newly configured account.
Coming from Outlook Express, you'll probably be much more comfortable with a
traditional menu bar in place. On the right side of the WLM window is an icon,
shown below. Click that and then click on Show menu bar:
Now, click on the File menu, Import menu
item, Messages... sub menu item. In the resulting dialog
box:
Choose Microsoft Outlook Express 6 and click Next.
In the next dialog - "Location of Messages" - click the
Browse... button and navigate to the folder that has your
Outlook Express messages that we saved or located above. This can once again be
on external media, or directly on your machine. Simply locate the folder
containing the infamous ".dbx" files. Click Next, make sure
"All folders" is selected in the resulting dialog, and click
Next again. WLM imports your email, after which you can click
Finish.
Your messages have been imported - but where did they go?
It's not obvious, what WLM does is set up a new "Imported Folder" folder
within the "Storage Folders" in the program:
All your messages are here. You can now manage them as you see fit, perhaps
leaving them there, perhaps dragging and dropping them into other folders -
whatever you like.
Last but not least: the Address Book.
In Windows Live Mail, click on Contacts in the lower left:
That brings up the Windows Live Contacts application, into which we'll
import the old Windows Address Book.
Click on the File menu, Import menu item,
Windows address book (.WAB) sub menu item. It'll then prompt
you for the location of your ".wab" file. Navigate to the location containing
the .wab file you copied or located earlier and press OK.
That's really all there is to it. Your contacts are imported. You may need
to repeat for multiple .wab files if you have them.
Caveats
As complicated as all that may seem, conceptually it's fairly simple: move
mail, move address book, copy account settings.
There are a couple of lingering issues.
Windows Live Mail is not Outlook Express. It's similar, but there
are differences, and the differences will take a little getting used to. About
all I can suggest is that you be patient and embrace
change.
In particular, advanced usage of Outlook Express - such as using Identities
- may not be preserved. Windows 7 pushes the concept of completely separate
Windows user accounts over Identities within Outlook Express.
The good news is that after having set up Windows Live Mail on your Windows
7 machine, it makes migrating to other email programs such as Thunderbird or
Outlook that much easier should you decide to switch again later.
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